We are seeking a dynamic and experienced Bookings Manager to oversee all bookings operations aspects of the Orange Hub Theatres. The Bookings Manager will be responsible for managing venue rentals and coordinating event logistics. This role will also oversee budgeting, venue sponsorship, reporting, booking contracts, and marketing for the Orange Hub Theatres.
1. Booking Management:
Serve as the primary point of contact for all venue rental inquiries, negotiating rental agreements, preparing contracts, and overseeing the booking process from start to finish.
Maintain an up-to-date booking calendar for all Orange Hub Theatres, ensuring efficient use of space and resources. Share the calendars with the necessary stakeholders.
Develop and maintain relationships with clients, event organizers, and artists to encourage repeat bookings and foster positive partnerships.
Work with the Director of Programming and Events, Bookings Associate and Grindstone Arts Presenting team to coordinate all bookings of the Orange Hub Theatres.
2. Orange Hub Venues
Work with the Artistic Director, HR and Finance Manager and the Programming and Events Director to continue to develop the Orange Hub Business Plan, Policies and Procedures.
Review the management contract with the City of Edmonton for the Orange Hub Theatres. Ensure compliance and report to the City of Edmonton as required for the Orange Hub Theatres management contract.
Review the Grindstone RFP to understand the proposed vision of the project and relationship with the city.
Work closely with the Technical Director, Front of House Services and Ticketing Manager to coordinate technical requirements, staffing needs, and venue setup for events.
3. Financial Management:
Develop and manage venue budgets, tracking revenue and expenses, and preparing financial reports for management and stakeholders.
Monitor ticket sales, rental revenue, and other sources of income, identifying opportunities to maximize revenue and minimize expenses.
Coordinate with the Artistic Director, General Manager and Finance and HR Manager to ensure compliance with financial policies and procedures.
4. Marketing, Outreach and Business Development:
Collaborate with marketing staff to develop marketing strategies and promotional campaigns to increase venue visibility, increase bookings and promote what is happening at each theatre venue from a venue perspective.
Maintain current information online regarding the venue throughout the Grindstone Website and associated channels
Coordinate with the City for any signage needs
Manage booking and ticketing areas of the website relevant to the department keeping things up to date and current.
Work on outreach and sales to attract new renters of the theatre spaces
Qualifications:
– Bachelor’s degree in Arts Administration, Business Management, or related field (preferred).
– Minimum of 3 years of experience in venue management, arts administration, box office and ticketing, event planning, or related field, with a demonstrated track record of success in managing theatre operations and bookings.
– Strong leadership and management skills, with the ability to effectively lead and motivate a small team of staff and volunteers.
– Excellent communication and interpersonal skills, with the ability to build positive relationships with clients, colleagues, and stakeholders.
– Proficiency in budgeting, financial management, and reporting, with the ability to analyze financial data and make data-driven decisions.
– Knowledge of marketing principles and strategies, with experience developing and implementing marketing campaigns to promote events and drive ticket sales.
– Familiarity with ticketing systems, event management software, and other tools used in theatre operations (preferred).
– Commitment to the mission and values of Grindstone Theatre Society and a passion for supporting the arts and cultural community.
IT Capabilities:
Wix
Adobe
Google Drive
Quickbooks
How to apply:
To apply for this position, please send your resume and cover letter to hr@grindstonetheatre.ca. Please note “OH Bookings Manager – [YOUR NAME]” in the subject line. In your cover letter, please include why you are interested in joining Grindstone Theatre and how your experience aligns with the responsibilities of the role.
Grindstone Theatre is an equal opportunity employer and welcomes applications from individuals of all backgrounds and experiences. We thank all applicants for their interest, but only those selected for an interview will be contacted.
Position Details:
$20/hr
40 Hours Per Week (Monday to Friday)
Must be available for some nights & weekends (event dependent).
Must be available for daytime administrative work on an ongoing basis.
