More Than 50% of Hotels Use AI, but Under 10% See Real Impact, Finds RateGain’s State of Distribution 2026

RateGain Travel Technologies Limited (NSE: RATEGAIN, BSE: 543417), a global provider of AI-powered SaaS solutions for travel and hospitality, together with the NYU School of Professional Studies (NYU SPS) Jonathan M. Tisch Center of Hospitality and its Hospitality Innovation Hub (HI Hub) Exchange, and HEDNA, today announced the release of the third edition of the industry benchmark report, The State of Distribution 2026.

Based on insights from over 270 hotel brands and 58,000+ properties across 141 cities and 53 countries, the report represents one of the most comprehensive views into how commercial teams across the hospitality industry are navigating technology investment, AI adoption, distribution complexity, and changing traveler behavior.

The report states that more than half of hotels now use or are procuring generative AI, a sign of how quickly technology has become part of everyday work. Yet fewer than one in ten say it has reduced their manual work by more than 30 percent. Most hotels are seeing small gains rather than a change in how their teams operate.

This gap between adoption and impact reflects more than a need for better tools. Trust, data privacy, and governance gaps are creating a ceiling on AI autonomy since hotels are increasingly willing to use AI for assistance but remain cautious about allowing it to make decisions or act independently. As a result, hotels are investing more in improving the systems they already have rather than simply adding new platforms. The market is evolving from systems of record that capture transactions and data to systems of work that help commercial teams interpret signals, coordinate decisions, and act with greater confidence.

Key findings from The State of Distribution 2026 include:

1. Hotel commercial teams are becoming more connected, but their data remains fragmented: Marketing, sales, distribution, and revenue management teams are collaborating more closely and reviewing performance together more frequently. However, disconnected systems, disparate data, and vendor fragmentation continue to hold them back.
2. Reporting remains hospitality’s most persistent inefficiency, and clearest opportunity for AI-led automation: More than 80 percent of commercial teams still spend one to two days a week producing and analyzing reports manually, and fewer than 30 percent have invested in dedicated reporting tools.
3. AI adoption is high, but transformation is rare: More than half of hotels use or are procuring generative AI, yet fewer than one in ten report reductions in manual work above 30 percent. Hotels increasingly trust AI for assistance, but not autonomy.
4. Hotels are spending more on technology, but on optimization, not expansion: Technology budgets are rising for most hotels, and their leading priorities are improving existing systems, increasing productivity, and reducing integration and vendor complexity rather than adding new platforms.
5. Hotels have tools for direct bookings, but OTAs still win demand: Core direct-booking infrastructure is nearly universal, yet OTAs generate close to twice the bookings of hotel-owned digital channels.
6. AI search is producing bookings before hotel strategies have adapted: AI-originated search now contributes a measurable share of reservations, while 55 percent of hotels report no or only a minor change to their distribution strategy.

The report also identifies mid-sized hotel chains as a potential commercial “sweet spot.” These organizations appear large enough to invest in systems and specialist capabilities, but agile enough to avoid some of the silos and integration complexity affecting larger chains. Mid-sized chains report stronger cross-functional alignment, greater reporting automation, more mature AI governance, and the highest incidence of meaningful AI-led reductions in manual work.

“Buying AI is easy. Getting value from it is not, and this report shows most of the industry is still stuck between the two. The advantage will not go to the hotels with the most tools. It will go to the ones that turn their technology into better decisions and give their teams their time back. That shift has not happened yet, and it is the single biggest opportunity in front of the industry,” said Bhanu Chopra, Founder and Managing Director, RateGain.

Vanja Bogicevic, Clinical Associate Professor and Director of HI Hub Exchange, NYU School of Professional Studies, Jonathan M. Tisch Center of Hospitality, added, “This third edition reflects how quickly hotel commercial operations are evolving. AI is reshaping how travelers discover hotels, how commercial teams work, and how pricing and demand decisions are made. This year, we expanded the research to examine these emerging realities, including zero-click search, AI governance, behavioral pricing, data privacy, and regulatory oversight. Together, these new benchmarks show where hotel commercial strategy is heading and where operating models have yet to catch up.”

“Unbiased data beats hype. HEDNA exists to give our industry a shared, honest picture of where distribution stands and why it matters. Three years of this research show that commercial teams are becoming more connected and technology investment is growing, yet fragmented systems and manual work remain deeply embedded. This report is not just data; it is our mission in action and a benchmark for where the industry must go next,” said Lisa Murphy, HEDNA President.

The 2026 survey examines hotel commercial operations for the period from December 1, 2024, to November 30, 2025. Respondents represented four core commercial disciplines: revenue management, marketing, distribution, and sales. The analysis also compares independent hotels, mid-sized hotel chains, and large hotel chains to understand how technology adoption, operating models, and commercial challenges vary by organizational scale.

First launched in 2024, The State of Distribution has evolved annually to reflect changes in hotel distribution and commercial priorities. The 2026 edition expands the benchmark into generative AI, trust and governance, zero-click search, booking attribution, traveler intent, behavioral pricing, data privacy, and regulatory compliance, while retaining common measures that support meaningful comparisons across editions.

The State of Distribution 2026 was launched at HEDNA Lisbon, where the research team is presenting the full findings. To request a copy of the report or connect with the research team, visit stateofdistribution.com.